The use of Timesheet system supports a number of aspects of UniPhi:
· Where timesheet entries align to a contract on a project the submitted hours support calculating progress claims against the contract
· Project Costs and implicitly Profit calculations can be reported
· Resource Planning for the organisation uses Actual Hours submitted on projects to calculate the remaining budget hours and make adjustments for estimates at completion
· Provides data for the team Utilisation calculations
· Ultimately this data supports the organisation analysis of effort expended
The Timesheet view is as follows:
When selected the filter option disappears as it is not relevant to the Timesheet module.
There are a number of fields and controls presented:
· “Week of”: will default to the first day of the week that is yet to be submitted for the team member
: the “<” and “”>” move backward or forward a Week or Day to depending on the selected view
Provides for the selection of a project to add to the Timesheet
Allows the team member to save the entries and date entered to the system. Saved data can be edited, changed, or removed at any time prior to submitting.
Commits the Timesheet to the system, updating the Work in Progress for the relevant projects and closing the Timesheet from editing.
· “Scheduled End Date”: is only for Timesheet Contract Deliverables and Variations that are assigned to the Team Member. It shows the end date of the deliverable
· “Remaining Work”: is only for Timesheet Contract Deliverables that are assigned to the Team Member. It shows the hours left for the deliverable; this can be updated by the Team Member.
The sub-navigation options in the grey menu allow access to the following:
· “Week View”: is the standard timesheet view and shows the timesheet for the week of the selected date.
· “Day View”: changes the view to a single day
· “Forecast”: access the timesheet forecast function
· “Expenses”: access UniPhi’s expense management function (this is explained in another manual).
The next articles describe a step by step process for managing timesheets.
Comments