1. To do this you need to select the Camera icon.
2. Enter in the description of the budget, for example “Pre-Tender Estimate” and select the Original Budget tick box. This will be used to decide which budget is “original” in the project costs report. The first budget to be snapshot is the original budget by default. If and when this budget is Approved, you simply place a tick in the Approved
Overwriting a budget snapshot
If you enter in the snapshot description the same Version number as a previous snapshot, the system will overwrite the old snapshot with the new one. You will be prompted to confirm you want to overwrite the old budget.
Once a budget is baselined, this baseline can be compared to the current or other budget versions using the compared to filter. Only the current budget is editable, if you select a different version then the budget is displayed in read only mode.
Click on Use as Current to make the version you are looking at the current version, and thereby making it available for edit. The version can also be renamed once selected in this view by selecting Rename.
Comparing Budgets
Once you have created a snapshot of your budget, you will be able to compare budget versions. This is useful to analyse the impact to your budget as changes are made. To compare your budget versions, simply select the relevant snapshots available in your Version, and Compare to drop down boxes. This will then display variance at the project level, and at the code structure level.
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