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30. Project Cost Reports



In UniPhi Reports > Reporting -> Project Sub Nav, there are two cost reports, Project Cost Report and Project Cost Report Detail:



The Project Cost Report details the project budget, contracted costs, variations and expenditure broken down by cost code:

The cost report has its costs grouped into 6 major sections, and 18 sub sections.

The major sections are:

  • Budget (the budget view of your project)

  • Commitments (any contracts/commitments which have been created)

  • Uncommitted (the budget amount which has not yet been formally committed)

  • Contingency (contingency amount)

  • Total (total cost of the project)

  • Expenditure (amount spent relevant to the date of the report)

Breaking down the major sections into their subsections we can see:


Budget

  • Budget Original. This is the "original" snapshot taken from the cost module

  • Budget Transfers. Once your budget has been baselined via creation of a snapshot, the Transfer column highlights movement from your current budget, and the Original baseline snapshot

  • Budget Current. This is your current approved working budget. It is either flagged as Approved in a budget snapshot or has been approved in a Budget or Budget Change Request document.

Commitments

  • Original Contract. When you create a contract document and sign it off, it will appear as an original contract value.

  • Approved Variation. Similar to original contract values, approved variations are shown in the approval column once they have been included in a signed off document.

  • Committed. This is a simple calculation of original contract values, and approved variations

Uncommitted

  • Pending contract. All contract deliverable items and their values, which are yet to be associated with a signed off document

  • Possible Variations. Deliverables captured in the Variations panel per contract, which have been flagged as Possible Variations

  • Pending Variations. Deliverables captured in the Variations panel per contract, which have been flagged as Pending Variations

  • Untendered. A calculation of the current budget, minus the committed values, but excluding any variations flagged for contingency. Note: this calculation will only be displayed once you have entered your Forecast to Complete, or you have used UniPhi to automatically calculate the value.

  • Total Uncommitted. A calculation of the current budget, minus the committed values.

Contingency

  • The amount that appears here is a calculation of your budgeted contingency amounts, minus any drawdowns that have occurred in your contract variations

Total

  • Total Forecast. Calculates all Committed costs, all Uncommitted costs, and any Remaining Contingency

  • Total Variance. Calculates Current Budget minus Total Forecast

Expenditure

  • Last Month. Displays the expenditure from the previous month

  • This Month. Displays the expenditure from the current month

  • Project Cumulative. Displays the full expenditure

  • Unexpended Balance. Calculates the Total Forecast minus the Project Cumulative costs

The detailed version of this report offers the same columns, however also has additional rows detailing the contract deliverables and variations which are apportioned to each cost code:



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