Contingency Management in UniPhi

Before moving on to the instructions below, you need to make sure your Chart of Accounts has at least one contingency code that you can allocate your contingency budget to.

There are two methods of managing contingency in UniPhi:

1. Budget Transfers

2. Variations

Budget Transfers:

1. Go to Costs module > Budget Transfers

2. Enter the transfer description (this could be a brief reason as to why the budget is being reallocated)

3. In the Code From column, select the Contingency code as this is the code from which we will be deducting funds.

4. In the Code To column, select the code that needs funds added to.

5. In the Amount column, enter how much money will be drawn from the contingency budget.

6. Set the status as Approved, or if you have a formal budget change request workflow in place, set the status as pending and create your budget approval document.

When you go to the Cost dashboard, you will see the funds have been deducted from the contingency code and added to the "code to" code.

Variations:

1. Go to the Contracts module and select a cost contract.

2. Create the contract variation that will draw down from the contingency budget. See this article on how to create a variation: https://knowledge.uniphi-software.com/post/26-add-variation-to-contract
   

3. Before saving, select the contingency code in the Contingency column.

4. Go to the Costs module > Forecast To Complete sub-nav.

If the page is set to "manual" mode, you will need to scroll to the bottom of the page and update the Remaining contingency value to account for the Variation:

If this page is on "Auto" mode, the variation value will be automatically deducted from the Remaining Contingency amount.