Completion dates are critical milestones in any project, especially when contracts include provisions like liquidated damages for delays.
UniPhi simplifies the process of managing these dates by integrating Extension of Time (EOT) claims directly into its system.
For step-by-step instructions on creating an EOT and how to get it aprroved, check out our detailed article here.
How EOTs Are Displayed in the Contracts Module
Once logged in the system, EOTs are displayed in the Extension of Time Panel of a contract within the Contracts Module
Each EOT entry is listed with key details such as the reason, status, days awarded, and the adjusted completion date.
It also displays the current status, such as "Pending," "Awaiting Sign Off," or "Approved." This ensures transparency in the approval process.
You can create an EOT document by pressing the "new document" icon.
When the contract is selected, the EOT details will be automatically brought in.
You can also link any issues that relate to this EOT. Using the issues module is a great way to link the paper trail that led to the EOT. Users can log emails from outlook directly into UniPhi , add comments to the issue , and create actions with due dates, escalation levels, and more.
Continue working through the document steps until the Finish step.
Here, you can change the document name, add a due date, and select the status. Setting the status as "Awaiting sign off" will notify the required signatory that the document is ready for approval.
One an EOT has been approved it is automatically added to the Registers Subnavigation along with its associated documents.
UniPhi retains a record of all adjustments, allowing users to view a timeline of changes.
This is particularly useful for auditing purposes and managing disputes.
How Approved EOTs Affect Contract Dates
Approval of an EOT directly impacts the completion dates visible in the contract's Details Screen:
Once an EOT is approved, the system automatically updates the contract's adjusted completion date.
This ensures the project timeline reflects the most current deadlines, minimising confusion.
Adjusted completion dates influence the calculation of liquidated damages.
UniPhi’s system ensures that these changes are accounted for, helping contract administrators enforce or waive penalties as needed.
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